KEYSTONE
PYGMY GOAT CLUB
A
non-profit
organization
BYLAWS
Article
I Name of the
Organization
Section
I The Name of this
organization shall
be the Keystone
Pygmy Goat Club,
KPGC, hereafter
referred to as the
Club.
Article
II Objective
Section
I The objective of
the Club is to
promote all aspects
of owning, rearing,
caring for, showing
breeding and loving
the Pygmy Goat.
Section
II The Keystone
Pygmy Goat Club is a
National Pygmy Goat
Association (NPGA)
affiliated Club.
Article
III Fiscal Year
Section
I The Club’s
fiscal year shall be
from May 1 to April
31 (M-5-00).
Article
IV Membership
Section
I Any individual,
firm or organization
with an interest in
Pygmy Goats can
become a member of
the Club.
Section
II Dues: The Club
shall have 3 levels
of membership:
- Individual:
$20.00 a year,
one vote, can
hold office.
- Family: $25.00
a year, 2 votes,
can hold office.
- Youth: $10.00
a year, no vote,
cannot hold
office. Must be
under 18 year
old. (M-4-27-96)
(M-1-1-07
Dues increased
effective January 1,
2007)
Section
III Dues Deadlines:
- For returning
members
membership
renewal fees are
due on January 1
of each year.
Any renewing
member shall pay
the full fee for
that year no
matter when they
renew. Members
who have not
renewed by March
1 will have
their membership
and newsletter
cancelled
(M-1-17-94).
- New members
shall pay a
discounted fee
for their first
year of
membership.
First time
Individual
memberships are
$15.00, first
time Family
memberships are
$20.00 and first
time Youth
memberships are
$8.00. New
member is
defined as
someone who has
never been a
member of the
Keystone Pygmy
Goat Club.
- Upon review
the dues and
benefits can be
changed by the
majority vote of
the membership.
Section
IV Membership
Benefits:
- Members will
receive a Club
newsletter
issued
quarterly.
- Club members
have free
classified
advertising in
the newsletter
and on the
website.
- Club members
are entitled to
a $1.00 discount
for each Club
show entry
(M-8-22-98).
- Individual and
Family level
members may hold
a Board Office,
Coordinator,
Chair or
committee member
position.
Section
V Special Awards and
Funds:
Special
Awards and Funds:
- Volunteer of
the Year Award:
A gift/award can
be given to a
deserving Club
member at a cost
to the Club of
no more than
$50.00.
(M-9-10-95,
M-4-27-96).
This award is
given by
nomination and
member vote at
the annual
meeting.
- Bereavement
Fund: The
Club can spend
no more than
$150.00 for a
gift (flowers,
donation to
charity, etc.)
to be sent to
the family
members of a
deceased club
member at their
passing.
(M-8-22-09-1)
Section
VII Any member may
be reprimanded for
any action that is
deemed unethical or
detrimental to the
proper function and
purpose of the Club
by a majority vote
of the Board, which
may include removal
from the Club. Any
reprimand or removal
would require
diligent
investigation by the
Board and would
insure the
individual being
investigated would
have an opportunity
to respond to all
allegations brought
against him/her.
Article
V Board of Directors
Section
I The business and
affairs of the Club
shall be managed by
a group of members
elected by
membership voting.
This group will be
known as the Board.
There will be no
Executive Board; all
Officers of the
Board are equal.
Section
II Nominations and
Elections:
Nominations and
elections of Board
Officers will be
held at the annual
Club meeting. One
need not be present
to be nominated, but
the nominee must
accept the
nomination before
being elected.
Nominees
must be Club members
in good standing.
Voting will be done
at the close of
nominations by
secret ballot by
those Club members
present at the
meeting. Term to
begin on January 1
of the following
year.
Section
III Board Officers:
Positions on the
Board shall be
President, Vice
President,
Secretary,
Treasurer, and three
Members at Large.
- Board Officers
must be members
in good standing
for the duration
of their term,
renewing their
membership no
later than
January 31.
- Board Officers
may chair or
serve on Club
committees.
- Board Officers
may serve
concurrently in
appointed
positions such
as Newsletter
Editor and
Membership
Chair, but not
in elected Board
positions.
Section
IV Terms: President,
Vice President,
Secretary and
Treasurer will serve
a two-year term
(M-4-27-02). Members
at Large will serve
a three-year term
with one Member at
Large being elected
each year. There
shall be no term
limits
(M-1-17-93).
Any Board
member may be
reprimanded for any
action that is
deemed unethical or
detrimental to the
proper function and
purpose of the Club
by a majority vote
of the Board, which
may include removal
from the Club.
Any reprimand
or removal would
require diligent
investigation by the
Board and would
insure the
individual being
investigated would
have an opportunity
to respond to all
allegations brought
against him/her
(M-8-22-09-1).
- Unexpired
terms shall be
filled by
appointment by
majority vote of
the Board except
for President,
which will
automatically be
filled by the
Vice President.
Section
V Duties of the
Board Officers: The
duties of the Board
Officers shall be as
follows, with duties
added or deleted as
needed by majority
vote of Board
Officers:
- President –
Shall conduct
all meetings of
the Club and
shall see to the
accomplishment
of the purpose
of the Club.
Acts as the
representative
of the Club to
outside persons
and other
organizations
and is advisor
to all
committees.
Shall write a
column for each
newsletter.
- Vice President
– Shall
perform the
duties of the
President in the
event of the
absence or
inability of the
President to
perform his/her
duties. Shall
collect Officer
and Committee
Chair reports
before each
general
membership
meeting for
presentation if
that person is
to be absent.
Shall be a
member of all
committees.
Shall send out
postcards to all
members if a
scheduled Club
meeting is
cancelled.
- Secretary –
Shall record the
minutes of each
general Club and
Board meeting.
Shall supply a
list of all
motions made to
the Bylaws
Committee Chair
for updating the
Bylaws and
Motions List.
Shall supply the
minutes of the
meetings to the
Newsletter
Editor for
publication.
Shall supply the
minutes to all
Board Officers
before the next
meeting if they
are not
published in a
newsletter.
Shall maintain
and archive all
Club and Board
meeting minutes,
the Bylaws, and
a complete List
of Motions for
Bylaw
amendments.
Shall have these
records
available at
each Club or
Board meeting.
- Treasurer –
Shall take
charge of all
funds of the
Club and be
responsible for
providing a
quarterly
financial report
to all Board
Officers and
have a current
financial report
at all meetings
or submit one to
the Vice
President for
presentation at
any meeting (s)he
is unable to
attend. Shall
provide the
financial report
to the
Newsletter
Editor for
publication in
the newsletter.
Shall pay all
bills of the
Club not to
exceed $500.00
each and not
more than
available in the
treasury,
without consent
of the Board.
- The
Treasurer
shall be
bonded
(M-4-30-06-1).
- There shall
be an audit by
the Finance
Committee when
the books
change hands.
(M-4-30-06-2).
- There shall
be an audit
every year by
the Finance
Committee.
(M-8-16-08-4)
- Members at
Large – Shall
vote on issues
coming before
the Board but
will not have
specific
assigned duties.
Section
VI All outgoing
Board Officers will
turn over any
records that are
club related to the
incoming Board
Officers.
Article
VI
Membership
Officer
Section
I Membership Officer
– The Membership
Officer is an
appointed position.
The Membership
Officer shall be a
Club member in good
standing for the
duration of their
term, with dues due
no later than
January 30 of each
year. The Membership
Officer shall serve
until (s)he resigns
or is removed by a
majority vote of the
Board. The
Membership Officer
is also the
Newsletter Editor
(M-9-10-95).
-
Shall
keep an
up-to-date
membership list.
Shall be
responsible for
receiving all
membership dues
and forwarding
these to the
Treasurer for
deposit. Shall
supply an
up-to-date,
current,
complete
membership list
to the Treasurer
when submitting
dues funds.
Shall submit a
report to the
Vice President
to be presented
at any meeting (s)he
is unable to
attend. Shall
send out the
most recent
newsletter to
new members. A
maximum expense
fund of $20.00,
quarterly shall
be reserved for
mailing and
printing costs
to the
Membership
Officer.
Article
VII Newsletter &
Newsletter Editor
Section
I Newsletter Editor
is also the
Membership Officer
and shall be an
appointed position
and shall serve
until (s)he resigns.
(M-9-10-95).
- Editor Duties:
Shall be
responsible for
all aspects of
selecting and
soliciting
articles,
compiling and
editing,
composing,
printing and
mailing the
newsletter to
all members.
Shall have the
right to edit
any questionable
or controversial
articles that
are not for the
good of the
Club. Shall
submit a
statement and
receipts for
reimbursement of
expenditures to
the Treasurer
quarterly. Shall
submit a report
to the Vice
President for
presentation at
any meeting they
are unable to
attend.
- If the
majority of the
Board finds the
Newsletter
Editor is not
performing
his/her duties
adequately (s)he
may be replaced
by a majority
vote of the
Board Officers.
Section
II The Newsletter
shall be published
quarterly on this
schedule:
Winter
Edition: February
1 Submissions
deadline, March 30
Mailing date.
Spring
Edition: May 31
Submissions
deadline, June 30
Mailing date.
Summer
Edition: August 31
Submissions
deadline,
September 30
Mailing date
Fall
Edition: November
30 Submissions
deadline, December
30 Mailing date
Section
III Funding: An
annual budget of
$500.00 is set for
the expenses
incurred for
publishing and
mailing the
newsletter. Funds
will be paid
quarterly by the
Treasurer to cover
printing and mailing
costs with changes
as needed by
majority vote of the
Board. (M-7-14-04).
Article
VIII Website and
Webmaster
Section
I Webmaster shall be
an appointed
position and shall
serve until (s)he
resigns.
- Webmaster
Duties: Shall
maintain and
update the
website at least
twice monthly.
Create pages and
sections as
requested and
approved by the
Board. Content
to include Club
sponsored show
information with
downloadable
showbills,
Membership
information and
a downloadable
Membership
application, a
current copy of
the Bylaws
(M-8-16-08-3), a
current Club
Membership list
and Club
Officers list, a
Sales Page for
Club member
classified ads,
and a Club Show
Champions Page.
Shall be
responsible for
seeing that the
website hosting
is renewed on
time. Shall
submit a receipt
for
reimbursement or
a statement from
the website host
as expenses
occur.
- If the
majority of the
Board finds the
Webmaster is not
performing
his/her duties
adequately (s)he
may be replaced
by a majority
vote of the
Board Officers.
Section
II The website URL
is http://www.KeystonePygmyGoatClub.com
and is hosted by
Khimaira.
Article
IX Committees
Section
I Committees may be
formed and
Chairpersons
appointed by a
Majority vote of the
Board as needs
arise. Committees
may be dissolved by
a majority vote of
the Board when the
need no longer
exists.
Section
II Committee Chairs
shall be Club
members in good
standing for the
duration of their
term with their dues
payable no later
than January 30 of
each year of their
term and will serve
a 2 Year renewable
term until the Board
dissolves the
committee, (s)he
resigns the position
or the Board
appoints a new
chair.
Section
III Committee chairs
may choose and
dismiss their
committee members as
they see fit.
-
Dismissed
committee
members may have
their dismissal
reviewed by the
Board upon
request.
Section
IV All committee
chairpersons will be
responsible for a
quarterly report of
committee activities
and expenses to be
made to the Vice
President. If the
committee
chairperson is
unable to attend a
meeting the report
shall be forwarded
to the Vice
President for
presentation at the
meeting.
Section
V Standing
Committees
- Finance
Committee
(M-8-16-08-4)
- Shall
oversee the
annual audit
and other
audits of the
financial
records as
dictated by
the Bylaws.
- Shall
consist of the
chair and at
least one
member. The
current or
incoming
Treasurer may
not serve on
this
committee.
- Show Committee
(M-8-16-08-6)
- Shall
oversee the
organizing
and running
of club
sponsored
shows. The
Show Chair
shall keep
the
Newsletter
Editor and
the
Webmaster
informed
with
upcoming
show
information.
The Show
Chair shall
submit a
report to
the Vice
President
for
presentation
at meetings
if (s)he is
unable to
attend.
- The Show
committee
shall
consist of
the Show
Chair, and
that year’s
individual
show
secretaries.
Other
committee
members may
include show
volunteers
and
ringmasters.
- Bylaws and
Rules Committee
- Shall
oversee the
amendments
made to the
Bylaws and any
other Rules
document of
the Club to
see that it
remains up to
date. Shall
oversee the
Motions List
to see that it
remains up to
date. Shall
review all
Bylaws, Rules
and Motions
documents at
least once a
year and make
recommendations.
- The Bylaws
and Rules
committee
shall consist
of the chair
and at least
one other
member.
Article
X Amendments,
Adoptions &
Repeals
Section
I The membership
shall have the power
to adopt, amend or
repeal any section
of the Bylaws by a
majority vote of the
attending members at
a membership
meeting. Amendments
shall be announced
in the following
Newsletter and on
the Website.
Article
XI Meetings
Section
I General Club
meetings shall be
held at
Club-sponsored
shows. Additional
meetings may be held
as needs or wants
dictate with Board
approval. No
specific number of
yearly meetings is
required (M-4-95).
All meetings shall
be open to all Board
Officers. If a
general Club meeting
is cancelled, The
Vice President will
mail postcards to
all members to
announce the
cancellation.
Section
II Board meetings
can be called as
needed by any three
Board Officers. All
Board Officers are
to be notified of
any Board meeting
dates.
Section
III The Annual Club
Meeting shall be the
meeting held in
conjunction with the
August Club show in
Hagerstown or at the
last Club sponsored
show of the year
whichever is later.
Nominations and
elections will be
held at this
meeting.
Article
XII Club Sponsored
Shows
Section
I The Club shall
sponsor three shows
each year. The first
in York, PA in
April, the second in
Syracuse, NY in May,
the third in
Hagerstown, MD in
August. The number
of shows, the
locations and dates
and fees can be
changed at any time
by majority vote of
the membership.
Section
II Fees for Club
Shows
- Club members
are entitled to
a $1.00 discount
for each Club
entry. Entry
fees shall be
$7.00 per goat
per show for
members and
$8.00 per goat
per show for
non-members
(M-8-22-98). Pen
fees shall be
calculated to
cover the
facility cost
for each show.
- Pre-entered
exhibitors may
add 5 animals at
the standard
entry fee, for
late entries
over 5
additional there
will be a late
fee of $3.00 per
goat, per show.
For exhibitors
who have not
pre-entered
there will be a
late fee of
$3.00 per goat,
per show, in
addition to the
regular fees.
(M-8-16-08-1)
Section
III A limit of
$100.00 be put on
any raffle item or
prizes for any show.
Anything over that
limit will need
Board Approval.
(M-10-4-97).
Article
XIII Dissolution
Section
I Should the
Keystone Pygmy Goat
Club dissolve, any
funds and property
will be turned over
to the NPGA.
Revised 11/2008
